Privacy Policy

1. Introduction

Welcome to Clan Heritage and the Mother Lode Scots Society ("we," "our," or "us"). We are committed to protecting your privacy and ensuring you have a positive experience on our mobile application and website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application "Clan Heritage" (the "App") and our website.

By using our App or website, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We may collect the following personal information when you register or use our services:

• Name: Your full name as provided during registration
• Email Address: Your email address for account creation and communication
• Scottish Clan Information: Optional information about your Scottish clan affiliation
• Membership Type: Guest, Member, or Officer status
• Contact Information: Phone number and mailing address if provided

2.2 Automatically Collected Information

When you use our App, we may automatically collect certain information, including:

• Device Information: Device type, operating system, unique device identifiers
• Usage Data: How you interact with the App, features you use, time spent on the App
• Location Data: General location information (if you grant location permissions) to show nearby events
• Log Data: IP address, browser type, access times, and referring website addresses

2.3 Third-Party Information

We may receive information from third-party services you choose to connect with our App, such as social media platforms, if you choose to link your accounts.

3. How We Use Your Information

We use the collected information for the following purposes:

• To provide, maintain, and improve our services
• To process your membership registration and manage your account
• To send you notifications about events, meetings, and updates
• To respond to your inquiries and provide customer support
• To send newsletters and marketing communications (with your consent)
• To personalize your experience and show relevant content
• To analyze usage patterns and improve user experience
• To ensure security and prevent fraud
• To comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

• Service Providers: We may share data with trusted service providers who assist us in operating our App, conducting our business, or serving our users, provided they agree to keep this information confidential.
• Legal Requirements: We may disclose your information if required by law or in response to valid requests by public authorities.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
• With Your Consent: We may share your information with third parties when you have given us explicit consent to do so.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Your information is stored on secure servers and is protected by industry-standard encryption technologies. We regularly review and update our security practices.

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: You can request access to the personal information we hold about you
• Correction: You can request correction of inaccurate or incomplete information
• Deletion: You can request deletion of your personal information
• Opt-Out: You can opt-out of marketing communications at any time
• Data Portability: You can request a copy of your data in a structured format
• Withdraw Consent: You can withdraw your consent for data processing where applicable

To exercise these rights, please contact us at the information provided in the "Contact Us" section below.

7. Children's Privacy

Our App and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information promptly.

8. Cookies and Tracking Technologies

We may use cookies, web beacons, and similar tracking technologies to collect information about your interactions with our App and website. These technologies help us:

• Remember your preferences and settings
• Understand how you use our services
• Improve and personalize your experience
• Provide analytics and advertising

You can control cookies through your device or browser settings. However, disabling cookies may limit some functionality of our services.

9. Third-Party Services

Our App may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services you access through our App.

We may use third-party services for analytics, payment processing, and other functions. These services have their own privacy policies governing the use of your information.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using our services, you consent to the transfer of your information to these countries.

11. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We may also notify you via email or through our App if the changes are material.

You are advised to review this Privacy Policy periodically for any changes. Your continued use of our services after any modifications indicates your acceptance of the updated Privacy Policy.

13. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including:

• The right to know what personal information is collected, used, shared, or sold
• The right to delete personal information held by businesses
• The right to opt-out of the sale of personal information
• The right to non-discrimination for exercising privacy rights

14. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR), including:

• The right to access your personal data
• The right to rectification of inaccurate data
• The right to erasure ("right to be forgotten")
• The right to restrict processing
• The right to data portability
• The right to object to processing
• Rights related to automated decision-making

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us: